Each year, the University of Illinois and its campuses provide countless documents and reports online.
We provide a generic list of the types of records commonly available in university offices. Special or unique files documenting functions specific to a given office may also be available. Because records-retention practices provide for periodic destruction or archival transfer of information, a listed record may not be in a given office at a particular time. Some public records are published and may be available for purchase, or may be available under library lending procedures.
Some records are also more readily available outside of the FOIA process. These include transcripts or degree verifications, employment verifications, and general information about admission to each campus. Access to these is obtained by contacting the appropriate offices. Please see our all campus directory for information on reaching the responsible offices on each campus.
Some of the records described in this list, or certain portions of them, may be exempt from inspection and copying. Under the Family Educational Rights and Privacy Act (FERPA), the university is prohibited from releasing some records.
Immediately Available Records
Section 3.5(a) of the act requires the University to make available a list of documents or categories of records that can be disclosed immediately upon request. The items listed below constitute many but not all of the records that are immediately available.
Annual reports, annual statistical overview (Pocket Facts), and periodic summary of the University's financial impact on the state of Illinois (Impact Illinois)
Audit activity reports, including UIF and UIAA
Audit reports (A-133)
Audited financial reports for UIAA
Annual Financial Report
Auxiliary Facilities System Report
Board of Trustee meeting minutes
Budget Request, FY 2010
Budget summary for operations (the "orange book")
Endowment Pool Management report (UIF)
Faculty peer salary studies and salary equity studies (Urbana)
Fire safety report (Urbana)
Gender equity report (Urbana)
Health Services Facility System Report
Quick Facts (UIC) with various data about student and faculty and staff
Sponsored projects expenditures: UIC, Urbana
Sponsored programs reports: Urbana
Strategic plans and progress reports (including UA, UIAA, UIF)
Technology and Economic Development reports (quarterly to the Board of Trustees)
Statistics and Data
Academic personnel supplement (the "grey book")
Crime statistics: Urbana; UIC; UIS
Division of Management Information (Urbana) website with data and reports, including the campus profile, student enrollment reports, undergraduate statistics, accredittation information, budget reform spreadsheets.
Federal Grants and Contracts with data and charts about federal support on the three campuses for research.
IBHE and IPEDS reports and Common Data Set (UIC)
Institutional Research, Office of, (UIC) website with enrollment statistics, student data book, freshman profile, ACT profiles, academic performance data, retention and graduation statistics, and transfer data for freshmen.
Institutional research data including the budget book; graduate survey; staffing information; student data book; transfer student data; tuititon and enrollments; race/ethnicity, gender and disabilities; faculty salary; and surveys for the Integrated Postsecondary Education Data System (IPEDS)
Headcounts (UIC) for support staff and graduate assistants
Public service activities database
Resource performance indicators (UIC)
Student surveys (UIC)
Tuition and enrollment
Academic Staff Handbook (Urbana)
Campus Administrative Manual (Urbana)
Ethical Practice, Handbook for
Executive Officers' Handbook (UIC)
Organization chart for University Administration; for Urbana campus
Division of Management Information, Urbana
Office of Institutional Research, UIC
Office of Institutional Research, UIS